Closeout-to-Cash Accelerator
Client
Anonymized: 7–20 homes/year, coastal contemporary
Industry
Custom Builder
Year
2025
Duration
2 Months
(01)
Project overview.
An agent that monitors punch completion, final inspections, and CO issuance; assembles the entire closeout packet (final pay apps, conditional/unconditional waivers, COI checks, completion photos, certificates); routes to owner/title/lender with deadlines; tracks statutory clocks; escalates via text/email; sequences releases; and posts ready-to-pay batches in AP once approvals land. Portfolio view shows “cash this week/next” by job.
(02)
Challenge.
Retainage and final draws were delayed by scattered documents, unclear ownership of next steps, and missed statutory dates—stretching DSO and starving projects of cash.
(03)
Result.
• Days Sales Outstanding (DSO): reduced 18–32 days
• Retainage realized earlier: +$150k–$400k in accelerated cash timing (volume-dependent)
• Back-and-forth on closeout docs: down ~70%
• Missed/late releases: eliminated
(04 Projects)
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